PSU Mark
Eberly College of Science Mathematics Department

Guidelines for Undergraduate Proctors

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Sign-up Information

The sign-up sheet is on the counter at the window located in 104 McAllister Building. When signing up to proctor, please use a pencil only so that changes can easily be made if you cannot proctor at that time. Print clearly your name and e-mail in the highlighted areas only on the sign up sheet (that is where proctors are needed). An e-mail will be sent to all hired proctors when the schedule is complete and ready for proctors to sign up for exams. Please be sure to note the time, date, and location of each exam you are registering. You should receive an e-mail the day before (or the morning of the exam) to remind you of the exam(s) you signed up for and give you pertinent information. In some cases, proctors will be asked to pick up exam packets before 5pm on the day of the exam.

Instructions Regarding the Night of the Exam

You will need to arrive at each examination at least 15 minutes before the exam is given so that you can get the exams prepared for distribution. For exams that have multiple forms, such as A, B, C, D, you will be asked to arrive at the assigned room 20-25 minutes before the exam begins so that you can inter-leaf the exams according to the instructions inside the exam package. It is extremely important that you read the instructions carefully as they explain how these exams are to be distributed. Each exam package will contain the exams, Scantrons if being used (answer sheets), and a student sign-in sheet.

Types of Exams

The following lists the types of exams you may be proctoring:

Regular Midterm Exams: 6:30-7:45pm

You must arrive to the exam room as instructed above. You are responsible for helping the instructor hand out the exams. You must also help to watch the students during the exam, which includes walking up and down the rows. You are not to work on homework or read a book or do anything else that detracts from your ability to observe the students taking the exam. Once the exam is completed, you are to assist in the collection of the exams and the checking of student IDs. Note that some instructors may have their own way of conducting the exam; in that case, follow their instructions.

Conflict Midterm Exams: 5:05-6:20pm

Note that students cannot leave the examination room before 6:25pm. They are made aware of this fact prior to the examination in a variety of ways, including in their syllabi (for some classes) and on the sign-up sheet for the conflict.

Proctors conduct these conflict exams on their own. You are responsible for being at the exam room early, handing out the exams and Scantron answer sheets, if any, and after the exam has started, watching the students closely. You will want to write the time on the blackboard and change it at 15-minute intervals so the students know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students. When the time is up, have the students remain seated as you collect all materials from them and check their picture IDs. There is also a student signup sheet for the students to fill in. It is best to take the sheet to each student and have them sign it. Sometime during the exam, usually between 5:30 and 6:00pm, an instructor of the course will stop by to see if the students have any questions. As a final item, count the number of students in the room and count the number of exams handed in before dismissing the students.

After the exam is over, the proctor is responsible for delivering the completed conflict exams to a designated room and/or instructor of the course. The name of the instructor and room location will be written on the bottom of the cover sheet on the conflict exam package.

Final Exams
Final exams are handled in a similar fashion to the midterm exams. The regular final exams are 110 minutes long. Conflict final exams are given on a different day than the regular final exam and are proctored by an instructor of the course.

Other Items of Importance

Extended time students: These students take the midterm exams during the 6:30-8:25pm timeframe on the same day as the regular midterm exam. They may not need to use the full amount of time to take the exam, but proctors are paid as if they were there for the full time.

Football players (Fall semester only): These athletes take the midterm exams during the 7:30-8:45pm timeframe in the East Area Team Room in the Lasch building. For these exams, we would like to use the same proctors throughout the semester, if at all possible. This has been requested by the Athletic Department.

Timesheets: Timesheets are kept in a bin on the counter, by Julie's window for your convenience in 104 McAllister Building. We submit timesheets every 2 weeks. There is a calendar on the wall for you to check when a pay period ends. You can fill out a timesheet at any time in the pay period in which you proctor.

The rate of pay is $10.00 per hour.

Paystubs: You can find your paystubs on the counter at Julie's window as well. Your paystubs will be filed under the first letter of your last name in the folder designated for this purpose.

We realize things come up unexpectedly and you may not be able to proctor an exam for which you sign up for. Please let us know at least 24 hours prior to the exam if by chance you need to cancel, so that we can find someone else to proctor. It is critical that you contact us in advance if you must cancel a proctoring commitment, as we cannot afford to have an examination room without a proctor. You are responsible for following these instructions closely.

Please contact us with any questions.