Travel Reimbursements
Reimbursements can be obtained when travel was made for University business.
Employees
- Complete Travel Reimbursement Worksheet.
- Must have receipts for all expenses with the exception of meals.
- Airfare itinerary is needed as proof of travel (when applicable).
- Financial Office will complete travel in ERS (Employee Reimbursement System) which will then need to be submitted by employee through ERS. Travel policy can also be found in ERS.
Visitors
- Host should fill out the correct visitor form before the visitor’s arrival, and the appropriate staff member will contact host of procedure.
Modes of Travel
Air
PSU Approved Vendors
- Travel onLion,
Travel Services Online (can use p-card or DBAF, if DBAF budget is 0202844). Contact Amy or Melissa if DBAF is form of payment.
- Travel Services, 814-865-0395
- Centre for Travel, 814-238-4987
- E-Travco, 814-238-6000
When using non-PSU approved vendors:
- Must use personal credit card.
- Airfare must be less than TravelPort rates.
- A printout showing the higher TravelPort fares must be printed the same day as the purchased trip and turned in to the Financial Office.
Other reminders regarding travel:
- When combining business with personal travel a comparison needs printed to show business dates only. Also if personal travel is out of country and is more than 25% of time, taxes will be applied to employee.
- If not leaving from State College and mileage is being requested you must provide a comparison showing leaving State College is a higher price. (If mileage is less than or equal to 375 miles one way (750 miles roundtrip), no comparison is needed.)
Rental Car
PSU Approved Vendors
Personal Vehicle
- Current mileage rate is $0.51
